成人头条

NEW EMPLOYEE REQUIREMENTS

Checklist

In order to help employees make the best possible transition to life at our university, all new employees at 成人头条 receive a New Employee Requirements Checklist.

This list correlates with information contained in New Employee Orientation (NEO).  NEO Online Module 1: New Employee Orientation & Requirements Checklist is dedicated to help employees complete this list.

• Documents & Additional Information
• New Employee Requirements Checklist Instructions

Documents & Additional Information

Access documents and additional information associated with this module by selecting a link below.

New Employee Requirements Checklist Instructions

Select a link below for more details and instructions:

1. myWSU
2. Employee Dashboard | Self-Service
3. Register Your Vehicle
4. Parking Payroll Deduction
5. Employee Required Training
6. myTraining
7. Timekeeping
8. Title IX & Civil RightsTraining
9. Duo Security
10. *WSU-ICAA Employee Health Plan

*Required for Benefit-Eligible Employees only.

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1. myWSU

Within your 1st day of employment, complete the following items:

1. Set up your myWSU account by logging into
   • Click on 鈥�Manage your password鈥�                                                                                                               For more information click on 'Password Management Resources'                                           Scroll down to instructions 'Microsoft 365 Password Account Setup'

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2. Employee Dashboard | Self-Service

Within your 1st day of employment, complete the following items:

1. Login to
   1. Staff /Temps should select the 鈥�Faculty/Staff鈥� tab
   2. Students/Grads should select the 鈥�myFinances鈥� tab

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Go to 鈥�Employee Self-Service鈥� channel box
3. Select the 鈥楨mployee Dashboard鈥� link

   1. NEED HELP with Employee Self-Service or Employee Dashboard?

      • myWSU Employee Self-Service information and details can be found at Employee Self-Service Employee Dashboard
      • Need password assistance? Contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
4. Set-up/verify your Direct Deposit Information
   1. *Direct Deposit is required of all WSU employees. A bank account and routing number must be provided by employees in the self-service portal to avoid a delay in pay.  Without provided bank information, employees will be paid via pay card.

   2. NEED HELP with Direct Deposit?

      • Direct Deposit information and details can be found on the Payroll - Direct Deposit Information
      • Have questions about Direct Deposits, Payroll, or Tax Information? Contact Payroll at Payroll@wichita.edu or (316) 978-3074.
5. Set-up/verify your W-4 鈥� Federal Employee鈥檚 Withholding Certificate
   1.  *W-4 defaults to a 鈥楽ingle or Married filing separately鈥� if no changes are made

   2. NEED HELP with W-4 - Federal Employee's Withholding Certificate?

      • W-4 Tax Form information and detail can be found on the Form W-4 Explanation webpage
      • Have questions about Direct Deposits, Payroll, or Tax Information? Contact Payroll at Payroll@wichita.edu or (316) 978-3074.
6. Set-up/verify your K-4 鈥� Kansas Tax Withholding Allowance Certificate
   1. *K-4 defaults to a 鈥楽ingle鈥� marital status with 0 allowances if no changes are made

   2. NEED HELP with K-4 - Kansas Tax Withholding Allowance Certificate?

      • K-4 Tax Form information and detail can be found on the Kansas Withholding Tax 鈥� K-4 Form webpage
      • Have questions about Direct Deposits, Payroll, or Tax Information? Contact Payroll at Payroll@wichita.edu or (316) 978-3074.
7. Verify/Enter/Update the following information in 鈥�My Profile鈥�:
   1. Address
   2. Email
   3. Phone
   4. Emergency Contact
   5. Ethnicity
   6. Race
   7. Veteran Status
   8. Disability Status

      1. NEED HELP with Personal or Employment information?

         • All WSU employees should contact the HR Service Center at ServiceCenter@wichita.edu or (316) 978-3065.

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3. Register Your Vehicle

*Registering your vehicle through the ePermits system is required for those who wish to park on main campus.

Within your 1st day of employment, complete the following items:

1. Login to
   1. Staff /Temps should select the 鈥�Faculty/Staff鈥� tab
   2. Students/Grads should use the student parking permit process

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information webpage.
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Click on the Parking Icon located in the upper right corner
   1. Click 鈥楢dd New Vehicle鈥� to Register your Vehicles

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4. Parking Payroll Deduction

NOTE: Parking Payroll Deduction is not available for Student/Grads.

Within your 1st day of employment, complete the following items:

1. Login to
   1. Go to the 鈥�Employee Self-Service鈥� channel box
      

      NEED HELP with myWSU?

      • myWSU information and details can be found on the myWSU Features and Information webpage.
      • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Select 鈥�Faculty/Staff Parking Payroll Deduction鈥�
   1. Scroll down to select an option or opt-out
   2. Enter your information
   3. Submit your form

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5. Employee Required Training

Within your first 3 days of employment, complete the following items:

1. Login to
   1. Staff /Temps should select the 鈥�Faculty/Staff鈥� tab
   2. Students/Grads should select the 鈥�myFinances鈥� tab

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information webpage.
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Scroll down to the 鈥�Employee Required Training鈥� box
3. Complete the following trainings
   1. Preventing Harassment and Discrimination Training

      1. NEED HELP with Preventing Harassment and Discrimination Training?

         • Preventing Harassment and Discrimination Training questions may be directed to the Office of Civil Rights, Title IX, & ADA Compliance at CTAC@wichita.edu or (316) 978-3186.
   2. FERPA online training

      1. NEED HELP with FERPA Training?

         • FERPA Training questions may be directed to the Office of the Registrar at (316) 978-3055.
   3. IT Security Awareness (ITSA) training

      1. NEED HELP with IT Security Awareness (ITSA) Training?

         • IT Security Awareness (ITSA) Training questions may be directed to the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
   4. Annual Conflict of Interest Form (not required for Students or Grads)

      1. NEED HELP with the Annual Conflict of Interest Form?

         • Conflict of Interest Form questions may be directed to the Research Compliance Office at Compliance@wichita.edu or (316) 978-2667.

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6. myTraining

Within your first 3 days of employment, complete the following items:

1. Login to
   1. Staff /Temps should select the 鈥�Faculty/Staff鈥� tab
   2. Students/Grads should select the 鈥�myFinances鈥� tab

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Scroll down to the 鈥�Employee Training, Resources & Professional Development鈥� channel box
3. Click on the 鈥�myTraining鈥� link
   1. Scroll down to 鈥�Required New Employee Training鈥�
   2. Launch and complete the following trainings
      1. Drug Free Workplace
      2. Campus Security Authority 2020 (not required for Student/Grads)

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7. Timekeeping

*Timekeeping training is available.  Go to the Timekeeping webpage: Resources for Leave Reports & Web Time Entry webpage for more information.

Around your 2nd week of employment, complete the following item:

1. Login to
   1. Staff /Temps should select the 鈥�Faculty/Staff鈥� tab
   2. Students/Grads should select the 鈥�myFinances鈥� tab

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information webpage.
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Go to the 鈥�Employee Self-Service鈥� channel box
   1. Select the 鈥�Employee Dashboard鈥� link
      1. Submit your time

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8. Title IX & Civil Rights Training

Within your first 30 days of employment, complete the following item:

1. Login to
   1. Staff /Temps should select the 鈥�Home鈥� tab
   2. SStudents/Grads are not required to complete this training

      1. NEED HELP with myWSU?

         • myWSU information and details can be found on the myWSU Features and Information webpage.
         • If you have questions or need help with myWSU, contact the Technology Help Desk at HelpDesk@wichita.edu or (316) 978-4357.
2. Scroll down to the 鈥�Employee Required Training鈥� box
3. Complete the Employee Title IX Trainings

   NEED HELP with Title IX & Civil Rights Training?

   • Title IX & Civil Rights Training questions may be directed to the Office of Civil Rights, Title IX, and ADA Compliance at CTAC@wichita.edu or (316) 978-3186.

9. Duo Security

Within your first 30 days of employment, complete the following item:

1. Open your Duo Security Instructions Email
   1. *You will receive this email around your first month of employment, once IT has completed your registration with DUO. You will not be able to complete this step until you receive this email.
   2. Set-up your Duo Security two-factor authentication by clicking on the link in the email and follow the prompt

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10. WSU-ICAA Employee Health Plan*

*This step is only required for Benefit-Eligible (BE) Employees.

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SME: SP
Updated: 3/26/2024 NH